Seven Tips to Master the 30-Minute Meeting


Everyone is busy and time is money, so keeping meetings short and actionable can help maximize everyone’s time while also getting the job done. Here are seven tips on how to master the 30-minute meeting: 

1. Only invite people to attend the meeting if they’re critical to the project. Smaller groups tend to be more focused than large groups and, therefore, can create higher quality work. 

2. Set a time frame for the meeting. A growing number of companies are working to limit meetings to 30 minutes. By establishing a set concise time, attendees will prioritize and remain focused. 

3. Have a clear agenda for what you plan to accomplish at the meeting. 

4. Identify tasks that can be accomplished prior to the meeting. Is there research or information you can share via email so all parties are ready for the main event? 

5. Prepare in advance for a fast-moving pace and to make decisions on the spot. If you can’t make decisions during the meeting, commit to making a decision within a certain time frame. 

6. Ask your attendees what you need to do to make them successful and share your suggestions on what can make them successful. 

7. Conclude the meeting by agreeing on the next steps.


{HBMHighway Business Matters is a brief semi-monthly newsletter created exclusively for companies that provide products or services to the truckstop and travel plaza industry. Highway Business Matters will keep you informed on trends, tactics, and tips to help you connect to the $65 billion truckstop and travel plaza industry. 

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Mindy Long

Before launching a full-time freelance career, Long edited NATSO's Stop Watch magazine. Prior to that Long worked as a staff reporter for Transport Topics, a weekly trade newspaper, covering freight transportation, fuel and environmental issues. In addition to covering the transportation sector, Long has written, reported and edited for a variety of media outlets. She was the Washington correspondent for WCAX-TV (CBS) in Burlington, Vt., a criminal court reporter in Chicago and a freelance copy editor for Kiplinger’s Personal Finance magazine in Washington D.C. Long hold a master’s degree from Northwestern University’s Medill School of Journalism in Evanston, Ill., and a bachelor’s degree in Communications from Westminster College in Salt Lake City.More
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